The AMSS Executive and Committee are elected annually. All Executive and Committee positions for the following year, other than Year Representatives, Functions Co-ordinators, MedCamp Convenors, MedRevue Convenors and Skullduggery Convenors are elected by secret ballot at the Annual General Meeting (AGM), which is usually held in September. The outgoing AMSS President selects a Returning Officer to oversee the election process.
In 2012 the AMSS AGM is scheduled for 5:30pm Thursday 4 October 2012.
Nominations for 2013 Executive or Committee Positions will open on Tuesday 4 September 2012. They may be made using the Online Form, or directly to the Returning Officer.
Below is a summary of the procedure to nominate for AMSS Executive or Committee positions.
POSITIONS AND CONVENORSHIPS
(other than Skullduggery, MedCamp, Functions, MedRevue, RedParty).
CO-ORDINATORS & CONVENORSHIPS
NOMINATING FOR POSITIONS AND CONVENORSHIPS
Applying for positions other than Skullduggery, MedCamp, Functions, MedRevue and RedParty:
Nomination procedure:
- Fill in the on-line nomination form by writing a short statement on your reasons for application (50 words for committee positions; 100 words for executive positions);
- To be eligible for proxy votes, these forms are due by Sunday 30 September 2012;
- You will receive an email confirming receipt of your nomination;
- On Thursday 20 September 2012, those nominations and corresponding statements that have been received will be published on the AMSS website.
Proxy votes:
- Proxy voting opens Monday 1 October 2012 and closes 5pm Thursday 4 October;
- Proxy votes can be emailed to returningofficer@amss.org.au with a reason as to why a proxy vote is being submitted;
- Please note that proxy votes will only be accepted on receipt of a substantial reason for non-attendance at the AGM, such as on medical or geographical grounds (rural placement) – assignment or work commitments are not substantial reasons and validity will be handled at the discretion of the Returning Officer and election panel.
Late nominations:
- Position nominations will be accepted at the AGM on Thursday 4 October 2012 until elections begin;
- Late nominations received after Sunday 30 September 2012 will not be eligible for proxy votes.
Voting procedure:
- Nominees are required to give a short speech at the AGM (1 minute for committee positions and 2 minutes for executive positions);
- Nominees may also be asked questions from the floor following their speech;
- Voting is by secret ballot;
- Candidate will be chosen by simple majority and will be announced at the conclusion of the AGM.
APPLYING FOR MEDCAMP, FUNCTIONS, MEDREVUE and REDPARTY 2013 CONVENORS:
Application:
- Convenor applications open: Tuesday 4 September 2012
- Convenor applications due (to president@amss.org.au): Friday 21 September 2012
- One-page cover letter about yourself including relevant past experience; and
- One-page outlining ideas and initiatives for the event(s) [note: a detailed proposal is not required].
Interview:
- The applicants will be invited to discuss their application at a short interview with the AMSS Executive and current position-holders on an evening in the week beginning Monday 24 September 2012.
Candidate selection:
- Candidate selection will be based on the applicants’ ideas and initiatives for the event(s), past experience, and organisation skills and motivation
- The interviewing panel consisting of the AMSS Executive and the current position-holders will consider both the application and the interview when making the final decision
APPLYING FOR SKULLDUGGERY 2014 CONVENORS:
Application:
- Applications will open on TBA.
- Submit to the AMSS President president@amss.org.au by TBA:
One-page cover letter about yourself including relevant past experience and;
One-page outlining ideas and initiatives for the event(s) [note: a detailed proposal is not required].
Interview:
- The applicants will be invited to discuss their application at a short interview with the AMSS Executive and current position-holders on TBA.
Candidate selection:
- Candidate selection will be based on the applicants’ ideas and initiatives for the event(s), past experience, and organisation skills and motivation;
- The interviewing panel consisting of the AMSS Executive and the current position-holders will consider both the application and the interview when making the final decision.
